If you are in business or a business owner, this is something you're going to want to pay attention to. In its core, business process optimization is increasing the level of your efficiency business-wide and organization-wide.
Are there unnecessary redundancies in your processes? How easy is it to change direction if change comes down the line? Are you working to improve communication within your business? What about workflows? How do you actually accomplish tasks? Are they streamlined or are there a number of rocks getting in the way of actually getting things done?
One of the biggest stumbling points of business process optimization, or BPO as some people call it, is the phrase “It's just how we've always done things.” This is kind of a traditionalist mindset “You know, it's always been done that way. We're just going to keep doing it that way. It worked before, so it should work again.”
But unfortunately, that isn't always the case. We have to be open to change to really optimize our processes. This is something we've recently helped clients take a better look at within their own organizations. We ask them questions that help them make the improvement and fine-tune their business process optimization.
Are your processes repeatable?
Are your processes teachable?
Are your processes documented?
Documentation is one of the most important things to do when you begin to optimize your business. Maybe your employees get their job and stuff done, and you may feel like they are doing a good job.
So they don't really stop and pause to write down what they are doing, why they are doing it, how it's being done, where information is being stored, all of the details that are necessary if they disappear tomorrow if they move on to a new career opportunity, or if your HR manager leaves your company.
Documentation enables you to have it all there for the next person to step and, as a business owner or if you are in charge of operations or some other department, you want to make sure that positions, processes, and tasks are all documented.
Process Optimization Help Is Here
If you want to save the hassle of business process optimisation, we can help you with it.
In the long term, documenting the processes you're going through will save you so much time and money as opposed to getting to a place where you need that documentation and business process optimization. However, you don't have it and you are going to have to go back, which slows down optimization to a large extent.
Thus, business process optimization helps you streamline all the important processes in your business and constantly improve them.
Business Process Optimisation: How to Streamline the Processes?
Another question that we like to ask is “How many applications on average do your employees use to complete their tasks?” This isn't a pass/fail kind of question. It's not like if: you use more than two or three, that's a bad thing. Every business is
different in how it’s structured. So the tools and the applications that are needed to run it effectively are different too.
However, often you may end up stacking apps on apps until your employees are using 15 different software products to get their jobs done. And sometimes people actually end up having to use 15 different logins having to use .
We can take care of your business process optimization and help you make your processes completed and streamlined.
It can also be a great cost-saving measure because often all those applications cost you money. And if you can eliminate one, two, three in a variety of different ways, then that saves you money and helps you optimize processes.
Turn to our Business Process Optimisation service, and we’ll assist you ASAP.
The next thing in business process optimization or process optimisation is really important to examine. Do you have a system in place that tracks and analyzes the results of your tasks and
If you do not have any way to analyze what's working and what's not, if you don't have a way to take a look at metrics of where time, energy, and money is being spent, then it's really hard to change direction. It's really hard to shift focus on what matters. It's hard to figure out what needs to be fixed.
So having a system in place to analyze exactly what's happening, to document, to look at it, and to have a place to review it is incredibly important when it comes to process optimisation.
If you're curious to learn a little bit more about business process optimization, feel free to schedule a consulting strategy session with us to dive a little bit deeper into the details of your business and come up with the further steps and methods to optimize it.